Accounting Assistant

Position Summary

The Accounting Assistant supports the accounting department with accounts payable, accounts receivable, billing, reconciliations, and general bookkeeping activities. This role helps ensure financial transactions are processed accurately and financial records are properly maintained. The ideal candidate is detail-oriented, organized, and comfortable working with ERP systems, accounting software, and e-commerce platforms. This position works closely with the accounting and operations teams to support daily financial processes and monthly reporting.

Key Responsibilities

Accounts Receivable

• Process online orders within the ERP system and record related financial transactions.
• Prepare and issue invoices for shipped orders and other accounts receivable transactions.
• Generate and distribute monthly customer statements.
• Assist with monthly billing cycles to ensure timely and accurate invoicing.
• Perform accounts receivable reconciliations and investigate discrepancies as needed.

Accounts Payable

• Enter and post vendor invoices and receipts within the accounting system.
• Reconcile credit card statements by matching transactions with receipts and supporting documentation.
• Prepare and process employee expense reimbursement reports.
• Perform accounts payable reconciliations to maintain accurate vendor balances.

General Accounting Support

• Track service warranty calls and related costs for proper accounting and reporting.
• Allocate direct and indirect expenses to appropriate accounts, departments, or cost centers.
• Maintain organized financial records and supporting documentation.
• Assist the accounting team with bookkeeping tasks and month-end close support.

Preferred Experience and Qualifications

• Experience in bookkeeping, accounting assistant, or accounting support roles.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with QuickBooks Online.
• Experience working with NetSuite ERP or similar ERP systems.
• Familiarity with Shopify or other e-commerce platforms.

Preferred Skills

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.

Education

Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.

Benefits

Benefits may include:

• Health, dental, vision, and life insurance
• Paid time off (PTO) and company holidays
• 401(k) retirement plan

Work Location

On-site - Las Vegas, NV